Effective Date: 15 July 2025
- Information We Collect
We collect the following types of information to provide and improve our services:
- Personal Information: Your name, employee ID, email address, department, and other relevant employment details.
- Leave Application Data: Dates of leave, type of leave, reason for leave, and supporting documentation.
- Device Permissions: Access to your camera or photo library when submitting documents.
- Uploaded Documents: Photos or files you upload to support your leave application, such as medical certificates.
- Use of Device Camera
We request access to your device’s camera to allow you to take and upload photos of documents directly within the App.
Why We Need Camera Access
- To enable the capture of medical certificates or other supporting documents for leave applications.
- To streamline the leave submission process by allowing real-time photo uploads.
How Camera Data Is Used
- Images taken via the camera are used only to support your leave application.
- These images are uploaded securely to our servers and are accessible only by authorized personnel for review and processing.
- The App does not store or access any media from your device’s gallery unless you explicitly choose to upload it.
- The camera is activated only when you choose to take a photo within the App.
Your Control
You may decline to grant camera access. However, this may limit certain features, such as submitting photographic evidence for leave.
- How We Use Your Information
We use the information collected to:
- Process and manage leave applications.
- Communicate status updates or requests for additional documentation.
- Maintain accurate leave records for HR and administrative purposes.
- Improve our App features and user experience.
- Data Storage and Security
We implement administrative, technical, and physical safeguards to protect your personal data:
- All data is transmitted over secure, encrypted channels.
- Access to personal data is limited to authorized personnel only.
- Uploaded documents are stored in secure, access-controlled environments.
- Data Retention
We retain your personal and uploaded data for as long as necessary to fulfill the purposes for which it was collected, and to comply with applicable legal and regulatory requirements. - Third-Party Access
We do not sell or share your personal data with third parties for marketing purposes. Any third-party service providers used (e.g., cloud storage) are bound by strict confidentiality and data protection obligations. - Your Rights
You have the right to:
- Access or correct your personal data.
- Withdraw your consent for certain types of data processing (e.g., camera access).
- Request deletion of your account and associated data, subject to HR record-keeping policies.
- Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be communicated through the App or other official channels. - Contact Us
If you have any questions about this Privacy Policy or your data, please contact:
IFASoft Pte. Ltd.
10 Anson Road
#21-07 International Plaza
Singapore 079903
support@ifasoft.com
+65 6324 1922